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Clinical Trial Software Development
Clinical trials are complex, data-heavy, and tightly regulated. Managing patient data, coordinating teams, and staying compliant can slow progress and create costly errors. At TechMagic, we’re experts in clinical trial software development services. We simplify data management, connect platforms, and ensure security. Run faster, safer, and more efficient trials with solutions tailored to your workflow.
Challenges Our Clinical Trial Software Development Services Solve
Industry recognition
We are compliant with
HIPAA
We develop healthcare solutions that are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA). HIPAA regulates security and privacy standards for electronic health record data management in the U.S.
NHS
We build healthcare apps that meet the UK’s National Health Service (NHS) standards for protecting patient data. Our team focuses on data privacy, encryption, and secure communication protocols in healthcare.
HITRUST
Our healthcare software adheres to globally-recognized HITRUST certification requirements. HITRUST focuses on industry standards and best practices in cybersecurity, data privacy, and risk management.
ISO/IEC 27001
Our solutions comply with ISO/IEC 27001 standards. They help establish and maintain information security management systems (ISMS) and deal with secure storage, processing, and transfer of healthcare data.
HL7 FHIR
We design healthcare software that aligns with the HL7 FHIR (Fast Healthcare Interoperability Resources) standard. It ensures the interoperability of healthcare systems through standardized formats and APIs for data exchange.
Clinical Trial Software Development Services We Offer
Custom EHR-to-EDC integration software development
We create integration solutions that securely transfer data from Electronic Health Records (EHR) to Electronic Data Capture (EDC) systems. This reduces manual data entry and automates data migration and synchronization, preventing transcription errors.
Simply put, it ensures that all relevant patient information is available for data analysis. We implement standardized data formats and schema mapping logic to maintain consistency and compliance.
Monitoring & Protocol management system development
Our experts develop monitoring systems to give trial managers a clear, real-time view of site activities, patient adherence, and protocol compliance. These tools include dashboards for scheduling visits, tracking deviations, and logging adverse events.
The systems can be configured to trigger alerts when anomalies or delays occur, allowing staff to respond quickly. Data from these modules feeds into central reporting engines and compliance tools, reducing the risk of oversight or missed events.
CTMS portal integration
Our service of development soft for clinical trials help integrate Clinical Trial Management Systems (CTMS) with internal and external portals to improve coordination across sponsors, CROs, and investigators.
These integrations offer role-based access to a central dashboard for overseeing study progress, managing contacts, and tracking regulatory documentation. Data syncing between systems ensures that updates are reflected everywhere without manual duplication.
Real-time analytics & Reporting engine development
We develop advanced analytics systems that process and visualize trial data as it’s collected. These platforms include configurable dashboards where users can filter data by trial phase, site, patient group, or key metrics.
Built-in export functions generate reports that align with regulatory templates and sponsor requirements. Our systems support batch or real-time data updates, ensuring decisions are made based on current, accurate information.
Document lifecycle management software
Our experts deliver secure clinical trial management software that track the entire lifecycle of trial documentation, from creation and review to signing and archiving. Access controls restrict who can view or modify documents at each stage.
Systems maintain full revision histories and audit logs, ensuring that every change is traceable. Digital signature functionality supports compliance with FDA and EMA electronic documentation standards.
Automated recruitment & Enrollment workflow
Our clinical trial software development service includes building recruitment platforms that automate candidate screening based on trial criteria, which minimizes manual effort for study coordinators.
These platforms integrate with eConsent modules and scheduling tools, guiding patients through each step of enrollment. Automated reminders and status updates are triggered through secure communication channels, keeping both patients and staff informed and reducing dropouts.
Participant compensation & Payment processing
Our compensation platforms handle all transactions and financial management linked to patient participation. The system calculates payments based on visit completion, travel reimbursements, or milestone achievements.
Built-in approval workflows help maintain control and prevent errors. A full transaction log ensures financial tracking and transparency for patients, while sponsors get downloadable reports for audit and budget reviews.
Need more information?
We’re here to talk. Let’s discuss your needs and the solutions we can offer.
We Care About the Security of Your Medical Trial Software Data
Benefits of Clinical Trial Management Software Development
Faster and more efficient clinical trial execution
Custom clinical trial management software automates many manual tasks. For example, it handles patient eligibility checks automatically using programmed criteria. It sends reminders to patients and staff about appointments and follow-ups. Automated workflows make sure no steps get missed. This speeds up enrollment, data collection, and monitoring phases. As a result, trials finish faster with fewer delays and higher operational efficiency.
Improved data accuracy and integrity
Manual data entry can cause mistakes. Our software uses real-time validation rules to catch errors immediately. For instance, if a patient’s age or lab result is outside an expected range, the system flags it. All changes to data are recorded with timestamps and user IDs in audit logs. This ensures data can be traced and verified later. It also supports regulatory compliance, which requires clear data histories.
Enhanced patient recruitment and retention
Finding the right patients quickly is critical. Our software uses algorithms that analyze patient medical history, demographics, and trial criteria to identify suitable candidates. Electronic consent (eConsent) platforms allow patients to review and sign documents remotely, making enrollment easier. Mobile apps keep participants engaged with notifications, questionnaires, and reminders. These features improve recruitment speed and reduce dropout rates.
Better regulatory compliance
Compliance with regulations like HIPAA, PIPEDA, and others is built into the software. It enforces required controls such as electronic signatures, audit trails, and role-based access. The system automatically generates reports needed for regulatory inspections. This reduces the time and effort needed to prepare for audits.
Centralized oversight across trial sites
Multi-site trials generate data from many locations. Our clinical trial management solutions collect and aggregate this data into a single dashboard. Clinical trial managers and sponsors can monitor recruitment numbers, data quality, protocol deviations, and site performance in real time. This helps quickly identify issues and make informed decisions, improving overall trial management.
Cost savings through automation and integration
The software connects with existing systems like EHRs, CTMS, and electronic Patient-Reported Outcomes (ePRO) platforms using standard APIs such as FHIR. This integration eliminates duplicate data entry and manual reconciliation, reducing operational costs. Automated reporting and audit trails further save time and resources during compliance reviews.
Clinical Trial Management Software Development Process
Discovery and requirements gathering
We begin by meeting with your clinical, operational, and IT teams. We gather detailed information about your current processes, pain points, and regulatory requirements. We document workflows, data flows, and integration points with other systems. This helps us create a clear and complete list of functional and non-functional requirements, including security and compliance needs.
Solution architecture and planning
Based on the requirements gathered, our architects design the system structure. We choose technology stacks that fit your needs. We plan data storage solutions, API designs, and integration strategies with third-party systems like EHRs using FHIR APIs. Security measures such as encryption, access controls, and compliance controls are built in from this stage. The architecture is designed to be scalable, supporting future growth in users and data volume.
UI/UX design and prototyping
We design user interfaces, focusing on usability and accessibility. Interfaces are tailored for different user roles: clinical trial investigators, staff, sponsors, and patients. We build interactive prototypes using tools like Figma. These prototypes allow users to test workflows and provide feedback early. This ensures the software is intuitive and reduces training time later.
Agile development and integration
Our developers work in short sprints to build software features incrementally. We implement core modules such as patient enrollment, data capture, monitoring, and reporting. We integrate third-party systems like EHRs and CTMS through standardized APIs. Continuous testing ensures each feature works correctly and securely. We use DevOps tools for automated builds, testing, and deployment, speeding up development cycles and improving quality.
Testing and validation
Before release, we conduct thorough validation to ensure the software meets all necessary requirements. This includes functional, performance, and other needed testing. We create traceability matrices mapping requirements to test cases. Validation documentation is prepared to support regulatory submissions and audits.
Deployment, support, and maintenance
We deploy the software securely, either on HIPAA-compliant cloud platforms (AWS, Azure, Google Cloud) or your on-premise infrastructure. Post-launch, we offer technical, ongoing support to resolve issues quickly. We also monitor system performance and provide regular updates to address bugs, security patches, and feature enhancements to keep the software aligned with evolving clinical and regulatory needs.
What the Customer Says About Work With Us
“TechMagic push to have a comprehensive understanding of your customers' needs, so you stay focused on what matters and move faster.”
Axel Vanraes
tech co-founder at Tiro.health
Why Choose TechMagic
11+ years of software development expertise
11+ years of software development expertise
TechMagic has 11+ years of experience building software for healthcare. We deeply understand the complexities of clinical trials and healthcare regulations. Our team knows how to design software that meets strict standards while being user-friendly. We have worked on projects ranging from simple patient apps to complex management platforms.
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HIPAA-compliant development specialization
HIPAA-compliant development specialization
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Custom solutions built around your needs
Custom solutions built around your needs
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